ISHS authors guide: publishing in Acta Horticulturae®
ISHS publication policy (version update: April 2015 - this version replaces previous versions)
All oral presenters, including invited and keynote speakers, must submit a manuscript for Acta Horticulturae - if this is not agreed to by the author(s), the work can be presented as a poster instead.
Authors of posters are welcomed to submit their manuscript for Acta Horticulturae but posters cannot be published as such.
The manuscript should be submitted by the deadline set by the convener in order to avoid unnecessary delay in the reviewing process and editing of the Acta Horticulturae volume.
Submission of a manuscript implies: that the work described has not been published before (except in form of an abstract or as part of a published lecture, review or thesis); that it is not under consideration for publication elsewhere; that its publication has been approved by all co-authors, if any, as well as - tacitly or explicitly - by the responsible authorities at the institution where the work was carried out.
The copyright to an article submitted for publication is transferred to The International Society for Horticultural Science (for U.S. government employees: to the extent transferable) effective if and when the article is accepted for publication. The author warrants that his/her contribution is original and that he/she has full power to make this grant. The author signs for and accepts responsibility for releasing this material on behalf of any and all co-authors. The copyright transfer covers the exclusive right to reproduce and distribute the article, including reprints, translations, photographic reproductions, microform, electronic form (offline, online) or any other reproductions of similar nature.
An author may self-archive an author-created version of his/her article on his/her own website. He/she may also deposit that version on his/her institution's and funder's (funder-designated) repository at the funder's request or as a result of a legal obligation, including his/her final version, provided it is not made publicly available until after 12 months of official publication. He/she may not use the publisher's PDF version which is posted on www.actahort.org for the purpose of self-archiving or deposit. Furthermore, the author may only post his/her version provided acknowledgement is given to the original source of publication and a link is inserted to the published article on ISHS's website along with the DOI of the article once available. The link must be accompanied by the following text: "The original publication is available at www.actahort.org".
Important elements of the publisher's role in the scientific communication process are reviewing, recognition and consistent quality assurance. In order to guarantee that the requirements of these elements are fully met, control of the dissemination of the final article is necessary. Permitting an article to be published elsewhere on public servers without a clear connection to the final article can potentially confuse readers who use the article for their own research and will not be in the interest of science. The transfer of copyright from the author to the publisher assists ISHS to protect the mutual interests of both the author/researcher and the publisher. Articles disseminated via www.actahort.org are indexed, abstracted and referenced by many abstracting and information services, bibliographic networks, subscription agencies, library networks and consortia.
References are vital!
Please go to PubMed (https://www.ncbi.nlm.nih.gov/pubmed/) and CrossRef (http://www.crossref.org/) to check your references. If your references are not correct in the final stage of technical editing, ISHS will be forced to modify them according to the PubMed and CrossRef databases.
Using the ISHS online submission and review tool
To streamline the publication process in view of a timely publication of the proceedings in Acta Horticulturae, the ISHS is gradually rolling out its online tool for submission and review. Soon all ISHS symposia will be using the ISHS online tool for submission and review. Should you be preparing an abstract or a paper for submission to a meeting which is already using the tool, check out the user manual here.
Always refer to the information available in the respective web page of each ISHS symposium for specific details, deadlines and further instructions.
Length of the printed paper
All symposium verbal and poster presentations are eligible for publication in the proceedings if a suitable manuscript is prepared according to the "ISHS Authors Guide" and submitted on time. The manuscript will be reviewed by an Editorial Board prior to publication.
Manuscripts should be as concise as possible in order to reduce to a minimum the number of pages of Acta Horticulturae. As a general rule the maximum recommended length of an invited paper is 16 pages and of a submitted oral or poster paper is 8 pages, including figures and tables. An average page of text will contain about 500 words. Manuscript reviewers will cut unnecessary information and will advise on the number of pages each manuscript should have taking into account its content and characteristics. For any length over the recommended number of pages the convener will have the right to charge 75,- euro per additional page.
English is the official language of Acta Horticulturae. However, if the original contribution is presented at a bilingual symposium, a manuscript in Spanish or French is also acceptable, provided it includes a one page extended abstract in English. An abstract in French or Spanish can be added to manuscripts in English.
ISHS has no preference whether English or American spelling is used although uniformity within each paper is required. Latin words or phrases are in italics, with the exception of very common expressions such as "i.e.," "e.g.," "et al.," "in vitro," "ex vitro" and "etc." The expression "etc." for "and so forth" should be used only with series, such as 1, 2, 3, etc.
Use the metric system exclusively. Use abbreviation L for liter, mg L-1 for milligram(me) per liter, ml for milliliter, and t for tonne (metric ton). SI units can be used where appropriate. [note: the superscript -1 in mg L-1 may not render correctly online in all browsers]
Font and type size
Use Cambria font exclusively. Titles are printed in 18 point but the rest of the manuscript, including tables should be 11 point. When italic typeface is required use italic type, do not underline.
Scientific names are to be included for all plant species and are to be in italic font except for the abbreviations "var.", "subsp.", "f.", etc. which indicate rank at infraspecific level (e.g., Cedrus libani subsp. atlantica, Phytophthora parasitica var. nicotianae).
Author citation should only be used when helpful for historical or taxonomic reasons, and then it should only be used when the name is first mentioned in the body of the text (do not use author citation in the abstract or title). Author names are to abbreviated in accordance with the international standard provided by Brummitt, R.K. & Powell, C.E., "Authors of Plant Names", Royal Botanic Gardens, Kew 1992. An on-line updated version of this work may be consulted via http://www.ipni.org/index.html.
Common names may be used for well-known plants once the scientific name has been provided (e.g., apple, pear, potato, rose, tomato).
Cultivated varieties which are the product of selection and/or breeding are to be referred to as "cultivars" and not "varieties". Cultivar names are to be written in accordance with the International Code of Nomenclature for Cultivated Plants. The current (2009) edition is obtainable from ISHS via http://www.ishs.org/scripta-horticulturae/international-code-nomenclature-cultivated-plants.In particular, the part of a name which denotes the cultivar is to be placed within single quotation marks. The abbreviation "cv." is not to be used within a name (e.g., Malus ×domestica 'Golden Delicious', not Malus ×domestica cv. Golden Delicious).
If indicating hybrid status, the multiplication symbol should be used before the name of the genus or the species epithet as appropriate (e.g., ×Cupressocyparis leylandii, Mentha ×piperita), or within the formula denoting the hybrid (e.g., Mentha aquatica × M. spicata). If the multiplication symbol is not available in your font set, use the letter "x" in lower case, but leave a space between it and the word to which it should be applied (e.g., x Cupressocyparis leylandii, Mentha x piperita). Neither the multiplication symbol nor the letter "x" are to be in italics.
Use the multiplication symbol "×" to indicate a cross such as "red × yellow" and for the term "by" in measurements (2×4 cm). Use italic n and x when indicating sporophytic or basic chromosome number (e.g., 2n=4x=48).
Headings ranks and format
Papers contain one to four headings, all aligned at the left hand margin, as follows:
Use boldface and all capital letters. Use a space before this rank but subsequent paragraph(s) continue without a space. Subsequent paragraphs within this section are indented without spaces between paragraphs. Headings such as INTRODUCTION, MATERIALS AND METHODS, RESULTS, DISCUSSION, ACKNOWLEDGEMENTS are RANK ONE headings. Do not use a period after this heading.
This heading subdivides RANK ONE headings, thus there must be at least two or more Rank two subheads. Titles are boldface and "sentence case". Rank two headings are separated by a space above the heading as in RANK ONE headings. No period after Rank two headings. The paragraph starts on the first line after the Rank two heading and is indented.
1. Rank three.
This heading may be used to divide Rank two headings. Initiate this heading with Arabic numerals (1, 2, 3, etc.) with numbers and title in boldface and in "sentence case". The subheading ends with a period in boldface. Rank three headings are separated by a space above the heading as in RANK ONE headings. The paragraph starts on the first line after the Rank three heading and is indented.
This heading subdividing Rank three headings will be used rarely. Align left and end with a period. The font is italic, non-boldface, "sentence case". Rank four headings are separated by a space above the heading as in RANK ONE headings. The paragraph starts on the first line after the Rank four heading and is indented.
The printable area on your sheet of paper is strictly fixed (15.3 × 23.5 cm = 6.02 × 9.25 inches) irrespective of paper size. For A4 size paper this printable area is obtained by entering following margin settings in the "page set-up" of your word-processor: top: 2.7 cm (1.06"); bottom: 3.5 cm (1.38"); left: 2.8 cm (1.10"); right: 2.9 cm (1.14").
Spacing and indentations
The final text should have line spacing exactly 12 pt. Titles of subheadings should not be underlined. Text should be "justified" in order to fill the entire printable area.
First lines of all paragraphs should have a 1 cm indentation except those that immediately follow rank three and rank four subheadings. Do not include blank lines between paragraphs within a section.
ORGANIZATION OF A RESEARCH PAPER:
Titles are printed in boldface in 18 point type. Use "sentence case" except for proper names, genus names, etc. Do not include authorities for binomials in titles. Keep titles as concise as possible. Binomials will be in boldface italics.
The byline under the title includes the name of author(s) (without titles) and affiliations. The given name of authors should be listed by initials. Initials are followed by a period. If two initials are listed, do not include a space between them but provide a space before the family name. The family name is always presented after the given name, even for those countries that use a different sequence (Spanish names are alphabetized by the paternal family name). Accents should be kept in names so as not to violate their spelling rules. If there are two authors, separate the author name by "and" e.g. A.B. Smith and C.D. Jones; three authors would be A.B. Smith, C.D Jones and E.F. Brown.
The affiliation or address of author(s) is included below the name(s) in font size 9 pt. The address of the author may be in the language of the country, but spell out the country name in English. E-mail addresses can be added as footnotes using superscript letters a, b, c, etc. Write the affiliation of authors as follows, e.g.
A.B. Smith1, C.D Jones1,2 and E.F. Brown3
1Institute xxx, City, Country; 2Center xxx, University xxx, City, Country; 3Department xxx, Faculty xxx, University xxx, City, Country.
[note: the superscript 1, 2 and 3 above may not render correctly online in all browsers]
Journal paper numbers
Journal paper numbers, or reference numbers, if needed, are placed in the Acknowledgement section (see below).
This is a Rank two heading followed by colon in boldface (Keywords: apple, pear). List five to seven key words not used in the title. Remember that electronic search engines focus on Title and Keywords. The second line of keywords is a hanging indent (2 cm).
Use a Rank two heading for Abstract. An abstract in English, limited to 200-300 words in a single paragraph, all boldface, is required in all cases. Indent the first line of the abstract (1 cm). The abstract should contain a concise but comprehensive statement of the problem and results. The title and abstract will be freely available on the ISHS website and should be considered an advertisement for the paper as it may be all that most viewers will read. Thus, it should be carefully and accurately written.
This should include a statement of the problem, a brief survey of previous work, and the scope and purpose of the investigation. References to previous work should be included.
Materials and methods (experimental procedures)
This section should be included in papers describing experiments but may not be required in review papers. Describe concisely the plant materials, the growing technique, methods used, and lay-out of experiments. Include the name of all chemicals and compounds. An indication of the statistical methods used to analyze data should be included.
Results and discussion
This is the heart of the paper. The section(s) may either be presented as a single section or divided into separate Results and Discussion sections. If separate, describe experimental results in the Results section and reserve interpretations, speculations, and conclusions for the Discussion section.
At the end of the paper attempt to answer questions formulated in the introduction and conclude with a summary of results and an assessment of future research or prospects.
This is reserved for journal paper numbers, source of funding, and name of the project, if required. Acknowledgement of help from colleagues or professional associates is appropriate but avoid acknowledgement of routine secretarial help or family members.
Citations and literature cited
Please go to PubMed (https://www.ncbi.nlm.nih.gov/pubmed/) and CrossRef (http://www.crossref.org/) to check your references. If they are not correct in the final stage of technical editing, ISHS will be forced to modify them according to the PubMed and CrossRef databases.
Citations to references in the text are listed chronologically surrounded by parentheses with the following format: (Peters, 2013; Jones and Smith, 2014; Brown et al., 2015a, b). Note: "et al." is used for three or more authors; letters a, b, etc. are used if there are two authors with the same name that have published in the same year.
Citations to personal communications include the initials and surname of the person and are only to be included within the text, not in the Literature cited section. The date is optional. Thus: (A.B. Peters, pers. commun.) or (A.B. Peters, pers. commun., 2013).
Title Literature cited should be boldface and "sentence case". Literature cited should only include references used in the paper. List the authors in alphabetical order, letter by letter, and in chronological order for publications of the same author(s). Do not use an issue number if the journal uses consecutive numbers for each volume. In all cases the initials follow the family name. Initials are followed by a period. If two initials are listed, do not include a space between them. Use "and" after the penultimate author. Publication year should be surrounded by parentheses, followed by a period.
References should be formatted according to the Cell journal style. Use commas and write volume and page numbers as shown in the format that follows:
Bergstrand, K.-J., Asp, H., Larsson Jönsson, E.H., and Schüssler, H.K. (2015). Plant developmental consequences of lighting from above or below in the production of poinsettia. Europ. J. Hort. Sci. 80, 51–55 http://dx.doi.org/10.17660/eJHS.2015/80.2.1.
Correa, P.C., Farinha, L.R.L., Finger, F.L., Oliveira, G.H.H., Campos, S.C., and Bohelto, F.M. (2012). Effect of physical characteristics on the transpiration rate of carrots during storage. Acta Hortic. 934, 1341–1346.
Ripoll, J., Urban, L., Staudt, M., Lopez-Lauri, F., Bidel, L.P., and Bertin, N. (2014). Water shortage and quality of fleshy fruits – making the most of the unavoidable. J. Exp. Bot. 65, 4097–4117 http://dx.doi.org/10.1093/jxb/eru197
Avanzato, D., McGranahan, G.H., Vahdati, K., Botu, M., Iannamico, L., and Van Assche, J. (eds.). (2014). Following Walnut Footprints (Juglans regia L.): Cultivation and Culture, Folklore and History, Traditions and Uses. Scripta Horticulturae 17. International Society for Horticultural Science and International Nut & Dried Fruit Council. 442p.
Castilla, N. (2012). Greenhouse Technology and Management. 2nd ed. CABI Publishing, Wallingford, Oxfordshire, UK. 360p.
Sansavini, S., Costa, G., Gucci, R., Inglese, P., Ramina, A., and Xiloyannis, C. (eds.). (2012). Arboricoltura Generale. Pàtron Editore, Bologna, Italy. 536p.
Chapter in book:
Kovatcheva-Datchary, P., Tremaroli, V., and Bäckhed, F. (2013). The gut microbiota. In: The Prokaryotes, Springer, Berlin, Heidelberg. p.3–24.
Chapter in conference proceedings:
Musembi, N.N., Murigi, W.W., Hutchinson, M.J., and Waithaka, K. (2011). Effects of silver thiosulphate pretreatments on harvested lisianthus (Eustoma grandiflorum) cut flowers. Proc. Agro Biennial Conference, 26-28 September 2011, Nairobi, Kenya. p.160.
Food and Agricultural Organization (2015). www.fao.org
Do not abbreviate single word journals. Do not abbreviate states or provinces of countries. When in doubt do not abbreviate. Commonly used abbreviations are as follows:
Horticulture, -ae, -al Hort.
Laboratory, -ies Lab.
Plantae, -arum Plant.
Review (s), Revue(s) Rev.
Statistics, -ical Stat.
Technical, -que Tech.
Technology, -ical Technol.
United Kingdom UK
United States of America USA
US Department of Agriculture U.S. Dept. Agr.
Tables and figures
Tables and figures are normally embedded in the article. Captions are provided directly above each table and below each figure. They are numbered consecutively with Arabic numbers, and aligned to the full width of the page. Thus, Table 1, Table 2, etc. and Figure 1, Figure 2, etc. If the table or figure is not original, give the source at the end of the caption, e.g. Source: Jones et al. (2001).
Create tables using the MS Word table editor, not by using tab stops or spaces. Do not insert a table as a figure or an Excel file.
Use tables sparingly. Captions of tables go above the table. The size of the table should not exceed the standard page width and length, but tables may be placed portrait or landscape format. Solid lines are used in the heading and in the bottom of the table but are to be avoided in the body. Place all headings to the center of their column, except for the left column that should be aligned left. The units of the data must be indicated in parentheses in the table headings. If table footnotes are needed, use superscript Arabic numbers 1, 2, 3, etc. The sources of tables should be in the caption.
Proper format for tables in Acta Horticulturae should include 4 parts: 1) caption, 2) masthead, 3) body, and 4) footnotes. This can best be demonstrated with the examples listed as Table 1, Table 2, Table 3 and Table 4 in the sample article file.
- Caption. The caption should be understandable without recourse to the paper itself. The caption has only the first word capitalized (except for proper names, genus names, etc.) and ends in a period. The caption may be more than a single sentence. The source of the table, if necessary to include, is indicated in the caption.
- Masthead. In general, tables are best read up and down. Each column of the table must be explained by a masthead heading. The masthead is enclosed top and bottom by two lines extending to the each edge of the table. Horizontal lines within the masthead can be used to separate groups under a common heading. The units of each column need to be clearly indicated, e.g., No. fruit; Fruit wt. (g); Harvest index (%). Masthead headings should be vertically centered in the masthead cell.
- Body. Avoid internal lines in the body of the table. Center values under the masthead heading. Use rounding to avoid unwarranted precision. Means may be separated by using lower case letters (5% significance) or upper case letters (1% significance). Indicate statistical tests and significance by footnotes, preferably superscript 1, 2, 3, etc. [If letters are used, start at the end of the alphabet (z, y, x, etc.).] The body of the table is enclosed in a line.
- Footnotes. Footnotes go underneath the body of the table. Put each footnote on a separate line.
Captions of figures go underneath the figure. Be sure to include clear, sharp pictures of high resolution (at least 300 dpi). Figures, graphs and drawings will all be printed in black and white, not color. For this purpose, make sure colored figures, graphs and drawings are clear when printed in black and white. Color photographs can only be printed after a special agreement with the conveners and the ISHS Secretariat and there will be a charge to authors.. Color photographs can only be printed after a special agreement with the conveners and the ISHS Secretariat and there will be a charge to authors. Do not use the MS Word feature of text boxes to add captions, arrows, letters, or other text or objects to show in your figures, graphs or images because text boxes may shift around while editing the article. Instead you should embed and hard-code any text or objects directly into the image, figure, graph or picture file before inserting it in your MS Word manuscript.
See the sample article for reference. ISHS recommends the use of the latest Microsoft Word .docx file format (instead of the old .doc format) when preparing your article. For accurate reproduction/printing of your figures, graphs or pictures in Acta Horticulturae, please insert any graphic object in your MS Word file in a high resolution. Most common file formats are: jpg, eps, tiff or psd (at a resolution of 300 dpi) or original Adobe Illustrator (ai or eps) files. Powerpoint or Excel files are acceptable if you used these programs to create the original figure or graph. Typically, files of less than 300 dots per inch do not reproduce well when printed (even if they look good on your computer screen!) so please mind the resolution of your figure/graph file. Do not use the MS Word feature of text boxes to add captions, arrows, letters, or other text or objects to show in your figures, graphs or images because text boxes may shift around while editing the article. Instead you should embed and hard-code any text or objects directly into the image, figure, graph or picture file before inserting it in your MS Word manuscript.