Elections

Elections - ISHS Chairpersons and/or Vice-Chairpersons (Sections/Commissions/WorkingGroups)

List of Candidates:

Ballots/Voting:

For each voting round those ISHS members in good standing and who are eligible to vote will be sent a personalised invitation providing detailed voting information/instructions.

 

All ISHS Elections are on invitation and for members-only. The nomination and voting process is entirely web-based and all communications, invitations, notifications etc. are sent by e-mail (important: ISHS members are responsible for receiving e-mail messages sent to the e-mail account which is associated with their ISHS membership, therefore ISHS members should keep their membership accounts updated at all time).

Members in ISHS Sections, Commissions or Working Groups whose membership is in good standing will automatically receive personalised announcements, invitations or instructions related to the election procedure for the Sections, Commissions or Working Groups they participate in. Such notifications are personal and not transferable.

In order to be eligible to vote one must be a member in the respective Section/Commission/Working Group by the closing date of the voting list which is prior to the start of the election procedure. Individual ISHS membership is required.

ISHS Members should keep their membership accounts details updated; this includes the Sections/Commissions/Working Groups they choose to be associated with and/or to actively participate in.

Each individual member in a Section/Commission/Workging Group member is entitled to cast one vote for each Section/Commission/Working Groups he/she belongs to.

Strict deadlines apply to each of the voting rounds. Such deadlines are included in the invitation letters. Votes received after the set closing date for each election round will not be considered. Duplicate, blank or incomplete votes are invalid.

Winner is the candidate who receives a 50%+1 majority of the votes cast. In the event of an indecisive first round, a second voting round among the top 3 candidates will be organised. In the event of an indecisive second round, a third and final round will be organised among the top 2 candidates.

As a rule, ISHS Secretariat it not organising elections for Chairs (and Vice-Chairs where applicable) in ISHS Working Groups; Working Group Chairs (and Vice-Chairs where applicable) get elected by simple majority at the time of the business meeting which is to take place during the ISHS symposium organised under the aegis of the ISHS Working Group involved.

  • To check the status of your ISHS membership and/or to update your membership account in real-time use the manage/renew your membership link in the top right corner of the ISHS webpage or click here
  • To get access to the ISHS membership directory (including membership lists for each Section/Commission or Working Group) navigate to membership>membership directory in the main navigation menu or click here

Nominations:

  • ISHS members, eligible to participate in the nomination round, receive personalized invitations valid for each Section/Commission they participate in.
  • Nominations should be submitted online at http://www.ishs.org/nominations 

The Office of an ISHS Section or Commission Chair/Vice-Chair

In contrast to ISHS Council Members, who represent the general interests of their country and oversee the governance of the Society, a Chairperson of an ISHS Section or Commission is specifically involved with the scientific activities and interests of the ISHS. The Vice Chair supports the Chair in all aspects of the management of a Section or Commission and acts on behalf of the Chair whenever a Chair is not in a position to represent the Section or Commission, including representation at the Executive Committee.

The Vice Chair is ex-officio entitled to act on behalf of the Chair whenever a Chair is not in a position to represent the Section or Commission. As a rule the Chair and Vice-Chair of a Section or a Commission come from different countries.

The future of the ISHS is very dependent on how horticultural scientists world-wide regard our activities as being important to their own work and to the development of their particular discipline. Our structure, activities and publications must relate very closely to the requirements of our current and potential membership and it is essential that our symposia organisation, publications and other activities reflect the very highest scientific standards that the Society can achieve.

The reputation of the ISHS, already high in many areas, depends to a very large extent on the work of Sections and Commissions. To achieve even higher standards, it is vital that they are actively led and are made up of members who will participate positively in all aspects of the programmes that are developed for them. Achieving a range of activities that are relevant to horticultural science must continue to be our aim; and we need to do this by further improving our scientific publications, increasing attendance at symposia; further developing our means of communication; and increasing our membership.

Topics related to the task as Section or Commission Chair can be summarized as follows:

  1. Guiding Working Groups: Each ISHS Section or Commission has a number of Working Groups, some of them more active than others. Working Groups are groups of researchers, some members of the Society, others not, and it is these groups that initiate many of our activities. The Chairperson of a Working Group must be a member of the ISHS and is elected to the office by the ISHS members on the occasion of a business meeting of the Working Group, usually held every four years. It is important that you oversee the election of the Working Group Chair and make sure that appropriate candidates come forward for election.
  2. Stimulate the Organisation of ISHS Symposia: As a guide, each ISHS Working Group should organise an ISHS Symposium every three to four years. Formal approval for ISHS support is granted by the ISHS Council and Executive Committee. The Chairperson of the Section /Commission will be the key contact for all Working Group Chairpersons and Symposia conveners for the plans, dates and venues for proposed symposia. The Section/Commission Chairperson will evaluate and bring these suggestions to the attention of the ISHS Executive Committee. The Executive Committee will deliberate on these proposals based on scientific content and interaction with other ISHS meetings. In case no proposals for future ISHS Symposia are received within periods between Executive Committee meetings, the Section or Commission Chairpersons should intervene in the activities of the Working Groups to ensure that a scientific programme is developed.
  3. Attend the annual meeting of the Executive Committee: With his/her election to the office of the Chair of a Section or Commission, the Chair agrees to attend the annual meeting of the Executive Committee, a body of which he/she is automatically a member. The Society recognizes the importance of this task by providing annually some financial assistance: the level of this amount is decided by the ISHS Council. In case a Chair is not able to attend the meeting of the Executive Committee, he/she is requested to delegate his/her Vice Chair for that role.
  4. Compose Section/Commission Membership Lists: Each Section and Commission must be comprised of ISHS members. The Society strives to appoint as members of the Sections and Commissions the most outstanding researchers within the scope of activities and interests of that Section or Commission. The Chairperson of the Section or Commission should forward names of future Section or Commission members and manage, in cooperation with the ISHS Secretariat, the Section or Commission membership list.
  5. Produce Newsletters of the Section/Commission: In the past, several Sections and Commissions produced excellent newsletters on the activities of the Section/Commission and its Working Groups. During the meeting of Council, the importance of this information was acknowledged and confirmed. With electronic information exchange becoming more and more important, the Society anticipates that this may become the preferred method of disseminating information. Chairpersons of Sections and Commissions are urged to continue to publish newsletters and to initiate the set-up of new newsletters or websites as appropriate.
  6. Promote and Represent the Society: Being outstanding researchers in the discipline related to the scope of a Section/Commission, the Society feels that it is primarily the chairpersons of the Sections or Commissions who should represent and promote the Society whenever possible; or to delegate this task to Vice-Chairpersons of the Section/Commission and to Working Group Chairpersons, as appropriate.
  7. Liaise with the Board through the Secretariat: The ISHS Board is well aware that the position of chairperson of an ISHS Section or Commission is a time- and energy-consuming task carried out voluntarily in combination with your daily work. The ISHS Secretariat is able and willing to help you with Secretarial tasks whenever possible. The ISHS Secretariat will also ensure the dissemination of your reports and communications as required.

The Office of an ISHS Working Group Chair/Vice-Chair

In contrast to ISHS Council Members, who represent the general interests of their country and oversee the governance of the Society, a Chairperson of an ISHS Section, Commission or Working Group is specifically involved with the scientific activities and interests of the ISHS.

The reputation of the ISHS, already high in many areas, depends to a very large extent on the work of Sections, Commissions and their respective Working Groups. To achieve even higher standards, it is vital that they are actively led and are made up of ISHS members who will participate positively in all aspects of the programmes that are developed for them. Achieving a range of activities that are relevant to horticultural science must continue to be our aim; and we need to do this by further improving our scientific publications, increasing attendance at symposia; further developing our means of communication; and increasing our membership.

Topics related to the task as Working Group Chair can be summarized as follows:

  1. Guiding Working Groups: Each ISHS Section or Commission has a number of Working Groups, some of them more active than others. Working Groups are groups of researchers, some members of the Society, others not, and it is these groups that initiate many of our activities. The Chairperson of a Working Group must be a member of the ISHS and is elected to the office by the ISHS members on the occasion of a business meeting of the Working Group, usually held every four years. It is important that a Chair in office oversees the nomination and election procedure of the Working Group Chair and make sure that appropriate candidates come forward for election.
  2. Stimulate the Organisation of ISHS Symposia: As a guide, each ISHS Working Group should organise an ISHS Symposium every three to four years. Formal approval for ISHS support is granted by the ISHS Council and Executive Committee. The Chairperson of the Section /Commission will be the key contact for all Working Group Chairpersons and Symposia conveners for the plans, dates and venues for proposed symposia. The Section/Commission Chairperson will evaluate and bring these suggestions to the attention of the ISHS Executive Committee. The Executive Committee will deliberate on these proposals based on scientific content and interaction with other ISHS meetings. The Working Group Chair is expected to stimulate applications for future symposia. In case no proposals for future ISHS Symposia are received within periods between Executive Committee meetings, the Section or Commission Chairpersons will be entitled to initiate actions that will stimulate activities of the Working Groups to ensure that a scientific programme is developed.
  3. Produce Newsletters: Today, several Sections, Commissions and Working Groups produce excellent newsletters reporting on their activities. With electronic information exchange becoming more and more important, the Society anticipates that the medium of electronic newsletters may become the preferred method of disseminating information. Chairpersons are urged to assist the Section and Commission Chairs in their efforts to publish newsletters and to initiate the set-up of new newsletters or websites as appropriate.
  4. Promote and Represent the Society: Being outstanding researchers in the discipline related to the scope of a Working Group, the Society feels that it is primarily the Chair of a Section/Commission who should represent and promote the Society whenever possible. For this the Working Group Chair will assist the Chair of the Section/Commission as appropriate in this task. Liaise with the Chairperson of the relevant Section/Commission: The ISHS Board is well aware that the position of chairperson of an ISHS Working Group is a responsible task carried out voluntarily in combination with your daily work. The Chair of the Section or Commission remains available at all time to assist you in your task whenever necessary.