Presentations page

This page would contain information on the presentations and proceedings of your meeting which will be published in the ISHS Series Acta Horticulturae® (issn: 0567-7572)

This sample of what your symposium website might look like is provided for your information and does not pretend to be complete nor perfect. Feel free to use this mockup as a guideline when setting up your ISHS Symposium website.

Abstracts

random picture Set forward a clear procedure with strict deadlines for abstract submission. How, when and where to submit abstracts. Consider to only include abstracts in the book of abstracts after payment of the symposium registration.

Articles

Set forward a clear procedure with strict deadlines for article submission and mention that acceptance of articles for Acta Horticulturae is subject to a approval by the Editorial Board.

Insist on meeting deadlines, it is generally felt as very inconvenient when the publication of the proceedings is delayed because some authors or members of your editorial board did not meet their deadline.

Include a link to the ISHS Acta Horticulturae Authors Instruction Page rather than copying the information to your website. Using a link to the Authors Instructions page ensures that you always provide current information.

Editors:

Mention the name(s) of the Editor(s) of the proceedings

Add name
Add name

Editorial Board:

Mention the names of the members of your Editorial Board

Add name
Add name
...

Some reflections on the actual cost of Acta Horticulturae

Keep in mind that the ISHS is an independent, not-for-profit, organisation that relies on funding from membership dues and sales of its publications. Its main mission is to maintain a global network of horticultural scientists through managing regular and relevant scientific meetings across a broad spectrum of disciplines and interests. Many of the members of the ISHS are from developing countries and the ISHS policy has always been to keep membership dues to a minimum and to include discount categories for those who are less able to pay. The membership dues primarily cover ISHS Secretariat expenses and the costs associated with publishing and mailing four issues of Chronica Horticulturae annually. The membership also benefits from other services, such as 10 free Acta Horticulturae article downloads (valued at 100 euro if purchased separately).

While ISHS symposia are primarily organised by and for members of the Society, non-members are welcome to attend and encouraged to actively take part in these meetings. Non-members are encouraged to apply for ISHS membership.

In order to keep the Society viable and to safeguard its commercial independence, the ISHS must apply a realistic yet moderate pricing policy for its publications.

Participants at an ISHS symposium are entitled to receive a copy of the Acta Horticulturae volume as part of their registration fee. The cost for this volume is, therefore, paid in part by the symposium convener and can be broken down as follows:

one-third for printing
one-third for formatting, technical editing and processing
one-third for overhead costs (which includes postage & handling, marketing, and other publishing and distribution-related activities).

Note that all scientific reviewing is carried out on a voluntary basis.

Overhead costs for making Acta Horticulturae available online at www.acthort.org are entirely covered by ISHS involving no extra contribution from the convener.

Online presence of Acta Horticulturae is a guarantee for global exposure of the proceedings to a world-wide audience

In view of the current number Acta Horticulturae library subscriptions, our experience has shown that in most cases it is possible for Conveners to reach a break-even point at 150 copies of Acta Horticulturae.

For budgeting purposes, which usually take place some 2 to 3 years before the start of a symposium, the ISHS Secretariat provides the conveners with a price estimate for the Acta Horticulturae volume for that meeting. This is calculated on the basis of total pages expected (i.e., the number of expected contributors times the number of pages per contribution). Once the meeting is concluded, and the final number of pages and numbers of participants confirmed, the ISHS Secretariat is prepared to revisit the quotations originally provided as long as the number of participants exceeded the break-even number of 150. Where this is the case, the total cost to the convener can be reduced.

Note, however, that when the number is less than 150, the ISHS will retain its original quotation and cover any shortfall associated with a possible lower print run in order not to jeopardise the financial situation of the convener.

Finally, it must be understood that the price printed on the cover of each Acta Horticulturae volume is not the cost charged to the convener. This cost applies only to single copy sales that booksellers and other retailers charge to their customers.